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Meetings and Functions

Meetings and Functions

Meet Here

Book your function now!

Please contact the Hospitality Manager by: Phone: +61 3 9347 3428 Email: meetingservices@graduatehouse.com.au OR submitting an online enquiry

Accommodation for delegates

Accommodation for your delegates

Please inform your conference, meeting and function delegates, including those attending summer or winter schools between semesters, that they are welcome to stay at Graduate House.

Open (nearly) and Safe


You will soon be able to hold meetings, small group face-to-face classes, seminars and other functions at Graduate House. We offer a range of tailored meeting and function packages, affordable pricing and friendly and professional services.

The size of these functions will be according to the capacity limits specified by the Victorian government Department of Health and Human Services (DHHS):

  • 1 June – 20 people
  • 22 June – 50 people
  • Mid-July – 100 people

To meet these capacity limits and physical distancing, the sections below show the rooms and possible configurations at Graduate House.

For each person who comes into Graduate House, DHHS requires that we record their name, contact details and the date and time of their visit. Please be assured that we take great care to protect privacy. We will provide this information ONLY to DHHS and ONLY if they request this information to support contact tracing.

Be assured that, yes, we have in place stringent safety measures:

  • DHHS requires us to take the temperature of each delegate before they come into Graduate House. Those with temperatures suggestive of a fever will, unfortunately, be asked to return home and/or seek medical advice.
  • Tables and chairs in our meeting, function and dining rooms are positioned to ensure physical distancing.
  • We prepare and serve food and beverages according to strict food safety and hygiene requirements.
  • Our restrooms and all surfaces are cleaned very regularly and with antiviral disinfectant.
  • Doors are chocked open to enable contactless entry to Graduate House from the car park.
  • We require that all delegates wear masks while in Graduate House and have both paper and our own Graduate House cloth/reusable/washable masks available for sale onsite (and online).

Looking to make a short-term accommodation booking online?

Click to find out availability and book instantly.

People physical distancing at table

Room Configurations

(physical distancing, with guests 2 metres apart)


 

classroom

Classroom

U-shape

U-Shape

theatre

Theatre

boardroom style

Boardroom

Stella Langford Wing (Cochrane, Taylor and Hewlett Rooms combined)

Maximum: 39 people (with three rooms joined)

  • Classroom: 23 people — one seated at each of 21 tables; two seated at the head table
  • Theatre: 31 people — one seated on each of 29 chairs (no tables); two seated at the head table
  • U-Shape: 22 people — 13 seated on the outer side of the U-Shape (3+7+3); 7 seated on the inner side (2+3+2); two seated at the head table
  • Boardroom: 20 people seated around a closed rectangle of tables (3+7+3+7)
  • No tables: 39 people seated or standing

Room combination Cochrane and Taylor or Taylor and Hewlett

Maximum: 27 people (with two rooms joined)

  • Classroom:   17 people — one seated at each of 15 tables;  two seated at the head table
  • Theatre:   21 people — one seated on each of 19 chairs (no tables);  two seated at the head table
  • U-shape:   12 people — 10 seated around the U-Shape (3+4+3);  two seated at the head table
  • Boardroom:   14 people seated around a closed rectangle of tables (3+4+3+4)
  • No tables:   27 people seated or standing

Cochrane Room, Taylor Room or Hewlett Room

Maximum: 13 people (per single room)

  • Classroom:   8 people — one seated at each of 6 tables;  two seated at the head table)
  • Theatre:   11 people — one seated on each of 9 chairs (no tables);  two seated at the head table)
  • U-Shape:   9 people — 7 seated around the U-Shape (3+1+3);  two seated at the head table)
  • Boardroom:   8 people seated around a closed rectangle of tables (3+1+3+1)
  • No tables:   13 people seated or standing

Ian Potter Room and Stillwell Rooms

Maximum: 29 people (with two rooms joined)

  • Classroom:   20 people — one person seated at each of 18 tables;  two seated at the head table
  • Theatre:   31 people — one person seated on each of 29 chairs (no tables);  two seated at the head table
  • U-Shape:   18 people — 17 seated around the U-Shape (7+3+7);  two seated at the head table
  • Boardroom:   20 people seated around a closed rectangle of tables (7+3+7+3)
  • No tables:   29 people seated or standing

Ian Potter Room

Maximum: 14 people (single room)

  • Classroom:   11 people — one person at each of 9 tables;  two seated at the head table
  • Theatre:   11 people — one person on each of 9 chairs (no tables);  two seated at the head table
  • U-Shape:   8 people — 6 seated around the U-Shape (2+2+2);  two seated at the head table
  • Boardroom:   8 people seated around a closed rectangle of tables
  • No tables:   14 people seated or standing

Stillwell Room

Maximum: 16 people (single room)

  • Classroom:   14 people — one seated at each of 12 tables;  two seated at the head table
  • Theatre:   14 people — one seated on each of 12 chairs (no tables);  two seated at the head table
  • U-Shape:   10 people — 8 seated around the U-Shape (3+2+3);  two seated at the head table
  • Boardroom:   10 people seated around a closed rectangle of tables (3+2+3+2)
  • No tables:  16 people seated or standing

Members are not charged room hire for catered events. Non-members are not charged room hire for catered events of 40 attendees and above. A surcharge applies to both Member and non-member groups for non-catered room hire. Package and room hire costs are indicative. Meetings and functions in the evenings and on weekends incur higher charges.

Delegate Packages and Room/Space Hire