Meetings and Functions

Meetings and Functions

Meet Here

Book your event now!

Please contact the Hospitality Manager by Phone: +61 3 9347 3428 Email meetingservices@graduatehouse.com.au OR by submitting an online enquiry.

Accommodation for delegates

Accommodation for your delegates

Your event delegates are welcome to stay at Graduate House. We have a range of rooms and apartments to suit different budgets (from Professor to student).

Open and Safe

 

Our meeting and function services are open for meetings, small group face-to-face classes, seminars, professional development, tutoring and other events at Graduate House.

We can assist also with ‘hybrid’ events – with some delegates at Graduate House while others participate remotely.

We are pleased to take advance bookings.

Please see below for a range of configurations in each of our meeting/function spaces. These configurations meet the capacity limit and physical distancing requirements of the Victorian government Department of Health and Human Services (DHHS).

For each person who comes into Graduate House, DHHS requires also that we record (at least) their first name, telephone number and the date and time of their visit. Please be assured that we take great care to protect privacy. We will provide this information only to DHHS and only if they request this information to support contact tracing.

Yes, we have in place stringent safety measures:

  • We take the temperature of each delegate. Those with temperatures suggestive of a fever will, unfortunately, not be granted access and will be asked to return home and/or seek medical advice.
  • Tables and chairs in our meeting, function and dining rooms are positioned to ensure physical distancing.
  • We prepare and serve food and beverages according to strict food safety and hygiene requirements.
  • Our restrooms and all surfaces are cleaned very regularly and with antiviral disinfectant.
  • Doors are chocked open to enable contactless entry to Graduate House from the car park.
  • We require that all delegates wear masks while in Graduate House and have both paper and our own Graduate House cloth/reusable/washable masks available for sale onsite (and online).

Make a short-term accommodation booking online

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People physical distancing at table

Room Configurations

(with physical distancing in accordance with DHHS requirements)

 

Dining

Dining Room

Classroom

classroom

U-Shape

U-shape

Theatre

theatre

Boardroom

boardroom style

Limits Per Enclosed Space

 

Graduate House has several enclosed spaces that may be booked individually or simultaneously with shared audio-visuals. The following show the maximum numbers in these meeting and function spaces to meet DHHS capacity limit and physical distancing requirements.

These are intended as a guide to assist in planning for events and are subject to change as DHHS requirements change.

Stella Langford Wing (Cochrane, Taylor and Hewlett Rooms combined)

Maximum: 78 people (with three rooms joined [157m2])

  • Dining: 78 — seated at tables
  • Classroom: 44 — two seated at each of 21 tables; two at the head table
  • Theatre: 78 — one seated on each of 76 chairs (no tables); two at the head table
  • U-Shape: 40 — 26 seated on the outer side of the U-Shape (6+14+6); 14 on the inner side (4+6+4); two at the head table
  • Boardroom: 40 — seated around a closed rectangle of tables (6+14+6+14)

Room combination Cochrane and Taylor or Taylor and Hewlett

Maximum: 52 people (with two rooms joined [105m2])

  • Dining: 52 — seated at round tables
  • Classroom: 32 — two seated at each of 15 tables; two at the head table
  • Theatre: 52 — one seated on each of 50 chairs (no tables); two at the head table
  • U-shape: 22 — 20 seated around the U-Shape (6+8+6); two at the head table
  • Boardroom: 28 — seated around a closed rectangle of tables (6+8+6+8)

Cochrane Room, Taylor Room or Hewlett Room

Maximum: 25 people (per single room [50m2])

  • Dining: 25 — seated at tables
  • Classroom: 14 — two seated at each of 6 tables; two at the head table
  • Theatre: 25 — one seated on each of 23 chairs (no tables); two at the head table
  • U-Shape: 16 — 14 seated around the U-Shape (6+2+6); two at the head table
  • Boardroom: 16 — seated around a closed rectangle of tables (6+2+6+2)

Ian Potter Room and Stillwell Rooms

Maximum: 59 people (with two rooms joined [118m2])

  • Dining: 59 — seated at tables
  • Classroom: 38 — two seated at each of 18 tables; two at the head table
  • Theatre: 59 — one seated on each of 57 chairs (no tables); two at the head table
  • U-Shape: 34 — 32 around the U-Shape (14+4+14+4); two at the head table
  • Boardroom: 36 — seated around a closed rectangle of tables (14+4+14+4)

Ian Potter Room

Maximum: 28 people (single room [56m2])

  • Dining: 28 — seated at tables
  • Classroom: 20 — two seated at each of 9 tables; two at the head table
  • Theatre: 28 — one on each of 26 chairs (no tables); two at the head table
  • U-Shape:18 — 16 seated around the U-Shape (4+4+4); two at the head table
  • Boardroom: 18 — seated around a closed rectangle of tables

Stillwell Room

Maximum: 31 people (single room [63m2])

  • Dining: 31 — seated at tables
  • Classroom: 26 — one seated at each of 12 tables; two at the head table
  • Theatre: 28 — one on each of 26 chairs (no tables); two at the head table
  • U-Shape: 18 — 14 seated around the U-Shape (6+4+6); two at the head table
  • Boardroom: 20 — seated around a closed rectangle of tables (6+4+6+4)

*Catered events are given preference over non-catered events.

Organisation Members — see here to join — are not charged room hire for catered events. Non-members are not charged room hire for catered events with 40 or more attendees.

For non-catered events, the room hire charge starts at $350 for a full day and $200 for a half day; and a surcharge per delegate applies ($15 per person for Member organisations; $25 per person for non-members)

*Package and room hire costs are indicative. Meetings and functions in the evenings and on weekends incur higher charges.

Delegate Packages and Room/Space Hire

Participation remotely and online incurs an administration fee of $25 for an event up to three hours in duration and up to 25 remotely-participating delegates. Quotes are provided for the administration of events requiring longer remote-participation and/or with >25 remotely-participating delegates.

For speakers and delegates who require assistance in setting up for remote online participation, we provide a limited IT advice service. Contact us on 9347 3428 or email admingh@graduatehouse.com.au for more information about costs for this service (subject to quote and start from $20). The provision of limited IT advice may be free for individual Members. See the Join Us page to learn more about our Association and other membership benefits.

For remote participation by telephone (teleconferencing), the Association forwards the invoice from the telecommunications provider to the event organiser – that is, there are no added costs for this service.