Meetings and Functions

Meetings and Functions

Meet Here

Book your function now!

Please contact the Hospitality Manager by: Phone: +61 3 9347 3428 Email: meetingservices@graduatehouse.com.au OR submitting an online enquiry

Accommodation for delegates

Accommodation for your delegates

Please inform your conference, meeting and function delegates, including those attending summer or winter schools between semesters, that they are welcome to stay at Graduate House.

Closed and Safe (and Open again soon)

 

Our meeting and function services were open in June for meetings, small group face-to-face classes, seminars, professional development, tutoring and other events at Graduate House.

We were also offering ‘hybrid’ events – with some delegates at Graduate House while others participate remotely.

From 9 July to 19 August 2020 our meeting and function services are closed. We are pleased to take advance bookings from 20 August.

Please see below for a range of configurations in each of our meeting/function spaces. These configurations meet the capacity limits and physical distancing requirements of the Victorian government Department of Health and Human Services (DHHS).

We also offer ‘hybrid’ events – with some delegates at Graduate House while others participate remotely.

For each person who comes into Graduate House, DHHS requires also that we record (at least) their first name, telephone number and the date and time of their visit. Please be assured that we take great care to protect privacy. We will provide this information ONLY to DHHS and ONLY if they request this information to support contact tracing.

Yes, we have in place stringent safety measures:

  • We take the temperature of each delegate. Those with temperatures suggestive of a fever will, unfortunately, not be granted access and will be asked to return home and/or seek medical advice.
  • Tables and chairs in our meeting, function and dining rooms are positioned to ensure physical distancing.
  • We prepare and serve food and beverages according to strict food safety and hygiene requirements.
  • Our restrooms and all surfaces are cleaned very regularly and with antiviral disinfectant.
  • Doors are chocked open to enable contactless entry to Graduate House from the car park.
  • We require that all delegates wear masks while in Graduate House and have both paper and our own Graduate House cloth/reusable/washable masks available for sale onsite (and online).

Make a short-term accommodation booking online

Click for availability and instant booking

People physical distancing at table

Room Configurations

(physical distancing, with guests 2 metres apart)

 

Dining

Dining Room

Classroom

classroom

U-Shape

U-shape

Theatre

theatre

Boardroom

boardroom style

Limits Per Enclosed Space

 

Graduate House has several enclosed spaces that may be booked individually or simultaneously with shared audio-visuals. The following show the maximum numbers in these meeting and function spaces with 2 metre spacing between patrons. The Dining configuration shows maximum numbers in brackets with 1.5 metre spacing between tables and six family/friends at one table.

These capacity limits are intended as a guide to assist in planning for events and to ensure adherence to DHHS restrictions. They are subject to change as restrictions change.

Stella Langford Wing (Cochrane, Taylor and Hewlett Rooms combined)

Maximum: 39 people (with three rooms joined)

  • Dining: 32 (48) people — 4 (6) seated around each of 8 round tables
  • Classroom: 23 people — one seated at each of 21 tables; two seated at the head table
  • Theatre: 31 people — one seated on each of 29 chairs (no tables); two seated at the head table
  • U-Shape: 22 people — 13 seated on the outer side of the U-Shape (3+7+3); 7 seated on the inner side (2+3+2); two seated at the head table
  • Boardroom: 20 people seated around a closed rectangle of tables (3+7+3+7)
  • No tables: 39 people seated or standing

Room combination Cochrane and Taylor or Taylor and Hewlett

Maximum: 27 people (with two rooms joined)

  • Dining: 20 (30) people — 4 (6) seated around each of 5 round tables
  • Classroom:   17 people — one seated at each of 15 tables;  two seated at the head table
  • Theatre:   21 people — one seated on each of 19 chairs (no tables);  two seated at the head table
  • U-shape:   12 people — 10 seated around the U-Shape (3+4+3);  two seated at the head table
  • Boardroom:   14 people seated around a closed rectangle of tables (3+4+3+4)
  • No tables:   27 people seated or standing

Cochrane Room, Taylor Room or Hewlett Room

Maximum: 13 people (per single room)

  • Dining: 8 (12) people — 4 (6) seated around each of 2 round tables
  • Classroom:   8 people — one seated at each of 6 tables;  two seated at the head table)
  • Theatre:   11 people — one seated on each of 9 chairs (no tables);  two seated at the head table)
  • U-Shape:   9 people — 7 seated around the U-Shape (3+1+3);  two seated at the head table)
  • Boardroom:   8 people seated around a closed rectangle of tables (3+1+3+1)
  • No tables:   13 people seated or standing

Ian Potter Room and Stillwell Rooms

Maximum: 29 people (with two rooms joined)

  • Dining: 28 (42) people — 4 (6) seated around each of 7 round tables
  • Classroom:   20 people — one person seated at each of 18 tables;  two seated at the head table
  • Theatre:   31 people — one person seated on each of 29 chairs (no tables);  two seated at the head table
  • U-Shape:   18 people — 17 seated around the U-Shape (7+3+7);  two seated at the head table
  • Boardroom:   20 people seated around a closed rectangle of tables (7+3+7+3)
  • No tables:   29 people seated or standing

Ian Potter Room

Maximum: 14 people (single room)

  • Dining: 12 (18) people — 4 (6) seated around each of 3 round tables
  • Classroom:   11 people — one person at each of 9 tables;  two seated at the head table
  • Theatre:   11 people — one person on each of 9 chairs (no tables);  two seated at the head table
  • U-Shape:   8 people — 6 seated around the U-Shape (2+2+2);  two seated at the head table
  • Boardroom:   8 people seated around a closed rectangle of tables
  • No tables:   14 people seated or standing

Stillwell Room

Maximum: 16 people (single room)

  • Dining: 16 (24) people — 4 (6) seated around each of 4 round tables
  • Classroom:   14 people — one seated at each of 12 tables;  two seated at the head table
  • Theatre:   14 people — one seated on each of 12 chairs (no tables);  two seated at the head table
  • U-Shape:   10 people — 8 seated around the U-Shape (3+2+3);  two seated at the head table
  • Boardroom:   10 people seated around a closed rectangle of tables (3+2+3+2)
  • No tables:  16 people seated or standing

*Catered events are given preference over non-catered events.

Organisation Members — see here to join — are not charged room hire for catered events. Non-members are not charged room hire for catered events with 40 or more attendees.

For non-catered events, the room hire charge starts at $350 for a full day and $200 for a half day; and a surcharge per delegate applies ($15 per person for Member organisations; $25 per person for non-members)

*Package and room hire costs are indicative. Meetings and functions in the evenings and on weekends incur higher charges.

Delegate Packages and Room/Space Hire

Participation remotely and online incurs an administration fee of $25 for an event up to three hours in duration and up to 25 remotely-participating delegates. Quotes are provided for the administration of events requiring longer remote-participation and/or with >25 remotely-participating delegates.

For speakers and delegates who require assistance in setting up for remote online participation, we provide a limited IT advice service. Contact us on 9347 3428 or email admingh@graduatehouse.com.au for more information about costs for this service (subject to quote and start from $20). The provision of limited IT advice may be free for individual Members. See the Join Us page to learn more about our Association and other membership benefits.

For remote participation by telephone (teleconferencing), the Association forwards the invoice from the telecommunications provider to the event organiser – that is, there are no added costs for this service.